The mailing list for listmasters using Sympa

[Terry McLaren <address@concealed>]

The data is there in two reports under Listmaster Admin > Lists:

* view lists sorted by creation date -  https://list.some.server/lists/get_latest_lists

* View Lists sorted by last message date - https://list.some.server/lists/get_inactive_lists

Ideally, providing a  [ ] close checkbox for each row on these reports would be very convenient for listmasters to manage this task.   Additionally, a column sort capability for the report results would be helpful in searching for specific list characteristics.   

As a work around, I typically copy/paste the report to an excel spreadsheet, sort as needed to identify the target lists and then feed the target list names to a shell script that closes the lists via the command line.   Purging the lists from the server is already provided in  Listmaster Admin > Lists >  View Closed Lists report.

Hope this helps,

Terry McLaren

On Mon, May 16, 2022 at 7:50 AM Widerski, Betty <address@concealed> wrote:

I would be interested in seeing this in case I can tweak it for my own purpose – not to find inactive lists but to declare an end date *at list creation* then find lists whose declared end dates have passed.

 

Thanks

Betty

 

Betty Widerski

Cloud & Server Engineering – HBS Information Technology

HARVARD  BUSINESS  SCHOOL     

Shad 108 N | address@concealed | T: 617.495.6642

 

 

 

From: address@concealed <address@concealed> On Behalf Of Silvers, Tim
Sent: Monday, May 16, 2022 8:15 AM
To: Olivier Salaün <address@concealed>; address@concealed
Subject: Re: [sympa-users] [External] Re: List expiration date field?

 

We might find that useful. We have been considering undertaking such action with our lists.

 

Thanks,

 

Tim

 

From: address@concealed <address@concealed> on behalf of Olivier Salaün <address@concealed>
Date: Monday, May 16, 2022 at 2:49 AM
To: address@concealed <address@concealed>
Subject: [External] Re: [sympa-users] List expiration date field?

This message was sent from a non-IU address. Please exercise caution when clicking links or opening attachments from external sources.

 

We did recently setup a process to detect inactive mailing lists and do some cleanup in our mailing lists server.

It worked pretty well and we will probably run it yearly now.

Here is the process:

1. detecting inactive/ead lists: the script loads all lists data to find inactive ones.

• it checks:

• latest distribution date,
• if defined owners are valid addresses
• creation date
• number of list members

excluded from this process are:

• lists attached to a family,
• closed already lists,
• lists included by another list,
• lists tagged as "to_keep" (using custom_vars)

performing actions

• low inactivity level: keep the list open,
• medium inactivity level: notify list owners that we plan to close the list,
• high inactivity level: close the list.

We could share that script (asis) if it is useful to others

Le 13/05/2022 à 18:33, Widerski, Betty a écrit :

Hi –

 

I have a request to be able to include an end/expiration date for our lists – not something that actively inactivates a list, but something we could use to generate a report of past-their-date lists so we can contact the owners then delete.

 

I’m not seeing anything like that in Sympa – but this is our first use of it so want to check I’m not missing anything.

 

My current idea is to add a keyword and date in a list’s Description, then output a grep of all the lists’ info files for a line containing the keyword – but I don’t want to get into building external scripts to massage that output into a report of expire dates older than X, which my manager would like.

-- 

Olivier Salaün

DSI / pôle SI / équipe SNUM

Tel : 02 23 23 74 54